How To Hold a Link-State¶

Link-State Committee¶

Chair of Speakers: This person will handle the logistics and scheduling of talks. They will not be solely responsible for soliciting speakers – this is a duty that all HacSoc members should hare.

They will hold the whip on getting members to invite speakers.
They will evaluate talk proposals.
They are the person who will finalize the schedule: determine time slots, do the logistics of putting speakers into slots, etc.

Chair of Food: This person organizes the food:

Solicits suggestions from general body (and ideally provides some of their own suggestions).
Conducts polls of the general body to guide their decision making.
Ultimately, makes the final decision on who we will select to cater each meal.
Places orders for all meals.
Arranges pick-up for meals.

Chair of Facilities: This person is in charge of facilities for the conference:

Reserves all necessary rooms for the conference day.
Makes any arrangements for parking and validation.

Chair of Guests: This person organizes swag the guests will receive:

Solicits a logo for the conference, for shirts and flyers.
Conducts polls (Eventbrite!) to estimate shirt size distribution.
Orders shirts.
Organizes nametags.
Organizes résumé book.

Day Of Volunteers¶

These are volunteers who show up and make the Link-State actually Link-State:

Room Handler[s]: Person[s] in charge of handling a speaking room:

Ensures timeliness of speakers.
Manages A/V needs of the speaker.
Hands out gift.
Is installed in the room for a half-day or full-day shift.

Greeter[s]: Person[s] in charge of greeting guests:

Greets new arrivals.
Checks them in on Eventbrite. (Needs access to Eventbrite password!)
Gives them a T-shirt / nametag.

Facilities Assistance: People who assist as needed with food / facilities needs:

Assists in food runs for each meal.
Assists in setting up food.
Assists in rearranging tables / chairs as needed.
Assists in setup / teardown of event.
At least one should be floating around the lobby at all times.